General provisions

The Regulations lay down the principles of operation and internal structure of the Faculty of Medicine, hereinafter referred to as “the Faculty”.

Characteristics of the Faculty

1. The Faculty is a basic organisational unit of Wrocław University of Science and Technology, hereinafter referred to as “the University”.
2. The Faculty community consists of academic staff, non-academic staff, doctoral students, and undergraduate and postgraduate students.
3. The Faculty conducts teaching and research activities. As part of its teaching activities, the Faculty provides medical studies. The Faculty may also provide postgraduate studies, courses, and training. The Faculty is engaged in scientific activity in the fields of medical and health sciences in the discipline of medical sciences.
4. The Faculty cooperates with the Council of the Science Discipline of Medical Sciences, the Council for Clinical Affairs, the Doctoral School of Wrocław University of Science and Technology, student and doctoral organisations, and scientific societies.

Dean and the collegial bodies of the Faculty

1. The Faculty is headed by the Dean with the assistance of the Vice-Deans, a list of whom is provided in Appendix 1 to these Regulations.
2. It is the responsibility of the Dean to make decisions concerning the operation of the Faculty not reserved to other bodies or to persons holding executive positions at the University.
3. The specific powers and responsibilities of each Vice-Dean are determined by the Dean.
4. The Dean may delegate to their designated staff the coordination of certain activities related to the execution of the Faculty’s tasks.
5. The Faculty has a Faculty Council as a collegiate consultative and advisory body.
6. Information on the current composition of the Faculty Council and its meeting dates is posted on the Faculty website.
7. The Faculty Council appoints standing committees for its term of office and elects the members of these committees. The list of standing committees is set out in Appendix 2 to these Regulations.
8. The detailed convening procedures and operational procedures for the Faculty Council are determined by the Dean.

Council for Clinical Affairs

1. Attached to the Faculty is the Council for Clinical Affairs, appointed by the Rector for a term of office, hereinafter referred to as “the Council”.
2. The Council comprises the following persons:
1. Dean of the Faculty;
2. directors of partner medical units with which the University has signed agreements with a view to supporting the operation of the Faculty;
3. Chairperson of the Council of the Science Discipline of Medical Sciences;
4. Rector's representative;
5. representative of the Self-Government of Doctors;
6. up to 2 specialists in medical and health sciences or related fields.
3. The work of the Council is directed by a Chairperson, appointed by the Rector; the Chairperson is assisted by two vice-Chairpersons.
4. Members of the Council for Clinical Affairs who are not employees of Wrocław University of Science and Technology are employed as experts at the Faculty.
5. The core competencies of the Council include the following:
1. support for the Faculty in its research and teaching activities, in particular by coordinating the training process and conducting research work at partner medical units;
2. support for the Faculty in its development-oriented activities;
3. promotion of the Faculty;
4. coordination of the visual identity system of the Faculty units operating in the partner medical facilities;
5. provision of opinions on matters put forward by the Dean and the Chairperson of the Council.
6. Meetings of the Council for Clinical Affairs are held at least once every two months.

Organisation of the Faculty

1. The organisational units of the Faculty are the Departments. The organisational units of the Departments are the Clinics. The structure of the Department may include other organisational units, e.g. research units, teams, workrooms, and laboratories.
2. Departments are established, transformed, and dissolved by the Rector at the request of the Dean or on their own initiative, after consultation with the Faculty Council.
3. The activities of the Department are supervised by the Head of the Department. The Head of the Department is appointed and dismissed by the Rector upon the motion of the Dean, after consultation with the staff and doctoral students of the unit concerned. Dismissal may also take place on the Rector's own initiative.
4. Clinics are established, transformed, and dissolved by the Rector upon the motion of the Dean and the Head of the Department, in agreement with the director of the partner medical unit concerned, after consultation with the Faculty Council.
5. The status of a Clinic may be granted to a hospital ward that conducts teaching and research activities as part of the Faculty’s activities and employs Faculty staff.
6. The activities of the Clinic are supervised by the Head of the Clinic. The Head of the Clinic is appointed and dismissed by the Rector, after consultation with the Dean and the Head of the Department in consultation with the director of the partner medical unit concerned. The Head of the Clinic must be an employee of the Faculty.
7. Clinics operating at partner medical units should be marked with a uniform visual identity system.
8. The organisational structure of the Faculty includes the Medical Simulation Centre (MSC), which has the status of a Division reporting directly to the Dean. The Centre is headed by the Head appointed by the Dean. The Centre operates based on a scope of tasks (regulations) set out by the Dean.
9. Teaching and research laboratories may operate within the Faculty.
10. With the approval of the Dean, the laboratories may apply for accreditation with the relevant accreditation body. Once accreditation is granted, the laboratory concerned acquires the status of an accredited laboratory. The rules for accredited laboratories are set out in the Rules for Accredited Laboratories and include the requirements imposed by the relevant accreditation body.
11. The administrative, financial, and technical services for the Faculty are provided by the Faculty’s administration units in the following areas:
1. the area of communication, consisting of the Faculty Administrative Office, which supports the Dean, the Faculty Council, the Council for Clinical Affairs, and the Council of the Science Discipline of Medical Sciences;
2. the area of education, which includes all processes related to the organisation and implementation of teaching and student affairs;
3. the area of support, which involves the implementation of processes related to the Faculty's finances, support for gaining and conducting research projects, as well as handling the purchasing and maintenance of the Faculty's infrastructure, including its IT infrastructure. This area also includes support for all procedures related to employee matters and promotions.
12. The operation of the organisational units of the Faculty administration is supervised by the Dean with the assistance of the Vice-Deans and the Head of Administration as coordinator of activities in the above areas.
13. The organisational structure of the Faculty is set out in Appendix 3 to these Regulations.

The management of Faculty property and finances

1. Faculty property is a separate part of the property of the University. The property and finances of the Faculty are managed by the Dean.
2. Furthermore, the Faculty makes use of the infrastructure of partner medical units with which the University has entered into relevant agreements.
3. The Dean is responsible for the proper use and security of the Faculty property (including premises) and for the lawful, expedient, and economically reasonable expenditure of the funds at the Faculty's disposal.
4. The Dean distributes the subvention to the Faculty’s organisational units based on the rules approved by the Faculty Council, specified in Appendix 4.
5. The Head of the Faculty’s organisational unit is responsible for the proper use and security of the property (including premises) used by the organisational unit and for the lawful, expedient, and economically reasonable expenditure of the funds at the disposal of the unit.
6. The Faculty's organisational units use the assets that are at the disposal of the Faculty.
7. Constituent assets developed, acquired, or obtained as a result of grants, commissions, etc. used or executed by the Faculty’s organisational unit remain in its use.
8. The Faculty manages its finances based on its preliminary budget and budget. The preliminary budget and budget are reviewed by the Faculty Council and presented to the Rector for approval.
9. In the event of an imbalance in the Faculty’s budget, the Dean immediately submits to the Rector a remedial programme including an opinion issued by the Faculty Council.
10. When drawing up the preliminary budget and budget for a given year, necessary Faculty-wide expenditure is taken into consideration, including the Dean's reserve for contingencies.

Research directions and teaching activity

1. Research directions are determined by the Faculty in consultation with the Council of the Science Discipline of Medical Sciences and the Council for Clinical Affairs.
2. Research projects conducted by several organisational units of the Faculty are managed and accounted for in a manner agreed between their Heads.
3. At the request of Heads of Departments or on their own initiative, the Dean assigns teaching duties to staff members on the basis of their competence and the technical capacity of the various organisational units of the Faculty, as well as the degree of fulfilment of the teaching load.
4. Furthermore, the Dean may commission specialists from outside the Faculty, doctoral students, and retired academic staff to perform teaching duties.
5. In such events, the Dean acts as the immediate supervisor of individuals commissioned to perform said duties.
6. The Dean supports activities that promote the Faculty's teaching offerings and students' academic achievements. The amount of funds allocated to these activities is subject to the opinion of the Faculty Council.

Faculty System of Educational Quality Assurance

1. The Faculty operates the Faculty System of Educational Quality Assurance (FSEQA), whose rules are set out in the Internal Resolution of the Rector of Wrocław University of Science and Technology on the introduction of the University System of Educational Quality Assurance (USEQA).
2. The Faculty System of Educational Quality Assurance is supervised by the Dean.
3. The functions and structures of the FSEQA at the Faculty include the following:
a. Faculty Committee for Educational Quality (FCEQ);
b. A curriculum committee for the Faculty's degree programme (DPCC), appointed in consultation with the Heads of organisational units;
c. Class Observation Committee.
4. After consultation with the Faculty Council, the Dean appoints, for their term of office, the Faculty Committee for Educational Quality (FCEQ). The Committee works to ensure and improve the quality of teaching at the Faculty, in accordance with the rules of its operation contained in the USEQA and FSEQA.
5. Curriculum committees operate in accordance with the rules of their operation contained in the USEQA and the FSEQA.

Faculty staff

1. The Faculty’s staff comprise academic teachers and employees who are not academic teachers.
2. The superior of all faculty staff is the Dean. The superior of the staff employed at each respective Department is the Head of this Department. The immediate superior of staff employed at each respective Clinic is the Head of this Clinic.
3. Employment of a member of staff takes place at the request of the Head of the Department or on the initiative of the Dean.
4. The duties of an academic teacher are specified by their immediate superior.
5. The detailed scope of the tasks of staff who are not academic teachers is determined by their immediate superiors.

Undergraduate, graduate, and doctoral students

1. The Faculty cooperates with the Students’ Self-Government and the Doctoral Students’ Self-Government.
2. Doctoral students will be educated at the Doctoral School of Wrocław University of Science and Technology.
3. The Dean supports the development of student research clubs, the organisation of work placements and internships, as well as additional student and doctoral student activities, such as participation in conferences and competitions, international cooperation initiatives, and postgraduate education. The amount of funds allocated to these activities is subject to the opinion of the Faculty Council.

Final provisions

The Regulations enter into force on the date of approval by the Rector.

1. Appendices

   Appendix 1 to the Regulations of the Faculty of Medicine
   List of Vice-Deans of the Faculty of Medicine
   1. Vice-Dean for Student Affairs and Education
   2. Vice-Dean for Clinical and Research
   3. Vice-Dean for General Affairs
   ________________________________________
   Appendix 2 to the Regulations of the Faculty of Medicine

   List of standing committees of the Council of the Faculty of Medicine
   1. Faculty Committee for the Evaluation of Academic Teachers
   2. Faculty Committee for Educational Quality
   3. Faculty Committee for Class Observation

1. 1. Appendix 3 to the Regulations of the Faculty of Medicine

      Organisational structure of the Faculty of Medicine
      1. Departments:
      a. Department of Preclinical Sciences, Pharmacology and Medical Diagnostics;
      b. Department of Social Sciences and Infectious Diseases;
      c. Department of Non-Procedural Clinical Sciences;
      d. Department of Procedural Clinical Sciences;
      e. Department of Clinical Neuroscience;
      f. Department of Oncology and Haematology:
      2. Medical Simulation Centre
      3. Communication, Promotion and Media Relations Team
      4. Head of Faculty Administration:
      a. Faculty Administrative Office,
      b. Dean's Office,
      c. Administration and Human Resources Team,
      d. Project Team,
      e. Head of the Dean’s Office

appendix 4 to the Regulations of the Faculty of Medicine

Algorithm for the Distribution of Subvention at the Faculty of Medicine

Introduction:

The subvention allocated to the Faculty of Medicine is distributed between the Faculty itself and the individual Departments in accordance with the established model set out in this document. The term total amount of subvention for a given year is abbreviated with the acronym TAS.

A1. Budgeted amounts

From the subvention funds allocated to the Faculty, separate funds are budgeted for the operation of the Faculty itself (2.1.) and the funding of scientific and research activities conducted by individual Departments (2.2.).

2.1. Funds to cover the operation of the Faculty:

a. the costs of remuneration (including derivatives) of departmental staff employed in teaching, research and teaching, and research positions, according to the staffing levels at the Departments as of December 31,
b. the costs of remuneration (including derivatives) of the departmental administrative staff,
c. the costs of remuneration of the engineering and technical staff operating the Medical Simulation Centre,
d. other fixed operating costs of the Dean’s Office, including the costs of maintaining the electrical and IT infrastructure and the administrative and teaching premises of the Faculty,
e. planned expenditure to support the teaching process and administrative procedures,
f. anticipated expenditure on student activities (e.g. support of the student self-government and student research clubs),
g. the Dean's reserve for unplanned expenditure.

2.2. Funds to cover the Departments’ research activities

The Faculty funds allocated to the research activities of the Departments for 2024 are divided as follows:

1. 90% of the funds are allocated directly to the Departments (component A) in proportion to the number and FTE of research, research and teaching, and teaching staff employed at the individual Departments (as of December 31, 2023). The proportionality indices of the division are as follows: 2.5 for a professor; 2.0 for an associate professor, 1.5 for an assistant professor; 1.0 for an assistant,
2. 10% of the funds constitute the Dean's reserve for unplanned research activities. Funds are applied at the request of Heads of Departments or Faculty staff (component B).
The funding allocated to the Departments (Component A) for 2024 is divided as follows:
1. 80% of the funds (component A1) are shared between Department staff taking into account the proportionality indices mentioned above. If the allocated funds are not used by individual staff members, they remain at the disposal of the Head of the Department,
2. 20% of the funds (component A2) constitute a reserve of the Head of the Department and remain at their disposal.